Literature Guidance
This document provides the procedural guidance for the Series 12-LIT Literature Review Library. It establishes the four-digit numerical zoning system for folder categorisation, strict naming conventions, and documentation standards required to build a comprehensive research library supporting the Scole Archive.
Archive file
Scole-01-ADM-12-LIT-Literature-Guidance.txt [Drive]
Document content
Below is the plaintext HTML extraction of the Archive file.
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FILE ID: Scole-01-ADM-12-LIT-Literature-Guidance.txt
LOCATION: 01-ADM-Administrative/ADM-01-SANS-Documentation/
ARCHIVE-ID: Scole-01-ADM-GUI-09
PURPOSE: Procedural guidance for the Series 12-LIT Literature Review Library.
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ARCHIVE-ID: Scole-01-ADM-GUI-09
LOCATION: 01-ADM-Administrative/ADM-01-SANS-Documentation/
SUBJECT: Series 12-LIT Literature Standards
TAGS: #Literature #Bibliography #Archiving
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1. SERIES SCOPE
The 12-LIT series is a comprehensive research library designed to provide contextual, theoretical, and historical support for Scole Archive research.
2. FOLDER STRUCTURE (Descriptive Model)
Third-level folders utilise a four-digit prefix (LIT-####) for expansion. Folders are categorised into the following numerical zones:
0001–0999: General Bibliographies and Indices
1001–1999: Specific Author Folders (e.g., LIT-1001-AUTH-Temple-Robert)
2001–2999: Subject/Theme Folders (e.g., LIT-2002-THEME-Universe)
3001–3999: Institutions and Organisations (Reserved)
4001–4999: Historical Periodicals (Reserved)
5001–5999: Media Series (Video/Audio/Interviews)
9001–9999: Pending Classification (Miscellaneous)
3. NAMING CONVENTIONS
Archive-ID Format: Scole-12-LIT-[####] (e.g., 0001). This ID is permanent and serves as the primary link between the Master Log and files.
File Naming Format: Scole-12-LIT-[ID]-[Surname]-[Firstname]-[Year].txt
Example: Scole-12-LIT-0001-Temple-Robert-2022.txt
4. DIGITAL LOCATIONS (TWO-COLUMN SYSTEM)
To ensure clarity between archived local files and online resources, locations must be divided as follows:
- Internal Path: The full relative path starting from "Scole-Archive/".
- External URL(s): Web links, separated by semi-colons (;) if multiple.
5. DOCUMENTATION STANDARDS (Annotated Citations)
Profiles must be created using "Scole-01-ADM-12-LIT-Reference-Source-Template.txt".
- Descriptions of Scole events (1993–1998) must be in the past tense.
- Detached scientific tone must be used (e.g., "potential," "might").
- Annotations must explain the reference content and relevance to Scole.
6. MASTER LOG INTEGRATION
New entries must be logged in the Master Progress Log using the designated columns for Author(s), Internal Path, and External URL(s).
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REVISION HISTORY:
v2.3 - 21/10/2026 - Replaced single quotes with standard vertical double quote marks in Sections 4 and 5, and corrected template file ID to include the 01-ADM host prefix.
v2.2 - 17/10/2026 - Updated structural dividers to 5-character and 3-character SANS responsive standard.
v2.1 - 08/04/2026 - Cleaned descriptive range notes in Folder Structure to remove redundant LIT-#### prefixes.
v2.0 - 08/04/2026 - Standardised reserved zone labels with LIT-#### prefix.
v1.9 - 08/04/2026 - Aligned terminology with Folder Structure document. Replaced ampersands with "and".
v1.8 - 07/04/2026 - Restored 9001-9999 numerical zone to Folder Structure.
v1.7 - 07/04/2026 - Removed all "cite:" instances to comply with archive rules.
v1.6 - 07/04/2026 - Updated filename to Scole-01-ADM-12-LIT-Literature-Guidance.txt for consistency.
v1.5 - 18/03/2026 - Reassigned to GUI-09; updated to Plaintext (.txt) standard.
v1.4 - 07/03/2026 - Updated filename to include [Firstname].
v1.3 - 07/03/2026 - Expanded numerical zones to include Media and Miscellaneous.
v1.2 - 01/03/2026 - Standardised naming format for library entries.
v1.1 - 25/02/2026 - Initial numbering system for Authors and Themes established.
v1.0 - 15/02/2026 - Initial guidance created.
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