Bulletin Guidance
This document establishes the official Scole Archive Naming Standard (SANS) migration rules and HTML publishing protocols for all 05-BUL Bulletin documents.
Archive file
Scole-01-ADM-05-BUL-Bulletin-Guidance.txt [Drive]
Document content
Below is the plaintext HTML extraction of the Archive file.
Outlines the comprehensive protocols for digitising and archiving physical bulletins. Key directives include extracting documents article-by-article to guarantee granular archiving and SEO optimisation, strictly enforcing A-Series chronological sequencing based on original print layouts, standardising alphanumeric file naming, and implementing an In-Text Marker system to cleanly reference associated images without disrupting the plaintext reading experience.
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FILE ID: Scole-01-ADM-05-BUL-Bulletin-Guidance.txt
LOCATION: 01-ADM-Administrative/
ARCHIVE-ID: Scole-01-ADM-GUI-23
PURPOSE: Establish SANS migration standards and HTML publishing protocols for 05-BUL Bulletin documents.
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ARCHIVE-ID: Scole-01-ADM-GUI-23
LOCATION: 01-ADM-Administrative/
SUBJECT: 05-BUL Bulletin Plaintext Migration & Publishing Standards
DATE: 02/11/2026
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1. STRUCTURAL EXTRACTION (ARTICLE-BY-ARTICLE)
Bulletins must never be migrated as single, massive plaintext files. To ensure SEO optimisation, digital readability, and granular archiving, each distinct article within a bulletin must be extracted into its own standalone Plaintext document.
2. NAMING CONVENTION
Bulletin articles use a highly specific alphanumeric naming string to ensure chronological grouping and unique referencing across all volumes:
Format: Scole-05-BUL-[BULLETIN-NO]-V[VOL]N[NO]-A[ARTICLE-NO]-P[PAGE/SPAN]-[Article-Title].txt
Example Single Page: Scole-05-BUL-01-V1N01-A01-P01-Regular-Bulletin.txt
Example Multi-Page: Scole-05-BUL-01-V1N01-A02-P12-P13-Witness-Report.txt
- A[ARTICLE-NO]: Denotes the chronological sequence of the article within the specific issue (e.g., A01, A02) to guarantee perfect alphanumeric sorting in Drive.
- P[PAGE]: Uses a two-digit format (P01). Spans use two separated tags (P12-P13).
- NO LEADING ZERO OMISSION: Issue numbers must retain their leading zero (e.g., V1N01, not V1N1).
3. METADATA HEADER & CONTENT SEPARATION
The flowing text of the article must be explicitly separated from the metadata using an "ARTICLE TEXT:" header, followed by the title of the article on the next line.
Example:
ARTICLE TEXT:
Regular Bulletin
[Flowing text begins here...]
4. IMAGE REFERENCE PROTOCOL
To maintain a clean plaintext reading experience while ensuring images remain digitally linked, the archive utilises an In-Text Marker system.
- In-Text Marker: Place a bracketed number and description at the relevant point in the text (e.g., "...as seen in the photograph [IMAGE 01: The Churchill Crown]...").
- Appendix: Create an "IMAGE REFERENCES:" block immediately above the CROSS-REFERENCES section.
- Empty State: If an article contains no images, the header must remain, followed by "None."
Example (Populated):
IMAGE REFERENCES:
[IMAGE 01: The Churchill Crown]
- FILE ID: Scole-07-PHO-Churchill-Crown.jpg
- DRIVE: [Drive URL]
- POST: [Blogger URL]
Example (Empty):
IMAGE REFERENCES:
None.
5. DATES & SUMMARY ALIGNMENT
The "DATE" field in both the Bulletin Summary document and the individual Article documents must reflect the date of the Bulletin's publication (e.g., 01/12/1994), not the date the plaintext file was generated.
6. ARTICLE SEQUENCING (A-SERIES ORDERING)
When assigning the chronological A-Series sequence (A01, A02, A03) for a physical page, articles must be ordered based on the physical placement of their titles. Process strictly top-to-bottom in the leftmost column, and then move sequentially across to the right.
- Exception: "Banner" articles, where a title stretches horizontally across multiple columns above the body text, take precedence as the first item in that vertical space.
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REVISION HISTORY:
v1.2 - 02/11/2026 - Added Article Sequencing (A-Series Ordering) rule for multi-column layouts.
v1.1 - 02/11/2026 - Updated Image Reference protocol to specify the use of "None." for image-less articles.
v1.0 - 02/11/2026 - Guidance established to define the A-Series numbering, HTML splitting protocol, and the Image Reference system.
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